Top 5 Best Shared Calendar Apps for 2024

What is a calendar-sharing app? What makes the best calendar-sharing app?

A shared calendar app is an internet-based tool enabling users to organize, oversee, and collaborate on schedules with others. Mentioned below are the five best calendar-sharing apps that simplify the coordination of meetings among professionals, aid in safeguarding time for focused work, and facilitate the management of events across multiple calendars.

Why do you need a calendar-sharing app? Because today’s workweek is way too busy for a traditional calendar to handle our complicated availability:

● The average pro juggles 25.6 meetings/week
● 42.4% of 1:1 meetings are rescheduled
● The average pro works 45.8 hours/week
● 78.7% of people stress over getting enough stuff done
● 39.4% of employees are burned out from long workdays
● 52.2% of employees are burned out from work-life balance issues.

So as we can see, a lot is going on with our calendars, and the lack of balance between our personal and professional lives is taking a serious toll on our mental health. Instead of taking a painful hit every time a scheduling conflict comes up, resulting in forced overtime and personal sacrifices, let’s look into the best solutions out there to get your best-shared calendar apps under control.

Top 5 Best Shared Calendar Apps 2024

1. Reclaim.AI for team calendar sharing
2. Cozi: for family sharing
3. TimeTree: for group activities
4. Cupla for couples
5. Asana: for project scheduling

Reclaim

Reclaim is an AI best-shared calendar app for Google Calendar that automatically syncs all of your schedules. While many calendar-sharing apps only allow you to see your synced events in your schedule, Reclaim blocks your availability across both calendars so your coworkers (and family) can see when you’re busy. The best part of Reclaim is that it also offers privacy controls, so you can determine how you want shared events to look to people on your calendar—you can set them to just show as “busy” events for all, anonymous “personal commitments,” or show full event details.

This is the perfect tool for companies that want to improve work-life balance for employees, contractors juggling multiple calendars, or individuals who just want to protect personal events on their work calendars.
This tool helps you automatically find the best time for your meetings, tasks, habits, and breaks across your existing schedule, with smart AI scheduling to automatically prioritize and reschedule smart events around what matters most to you.

Cozi

If you need the best-shared calendar app designed for family needs, consider choosing Cozi. It serves as a comprehensive family organizer, streamlining the management of everyone’s schedules and activities. Cozi enables collaborative viewing and editing of calendars, ensuring everyone stays informed about family events and school activities. The option to colour-code individual calendars simplifies tracking for each family member.

Moreover, Cozi offers extra functionalities such as a shared to-do list, shopping list, and recipe box. Its user-friendly interface is crafted with families in mind, ensuring effortless organization and seamless sharing of schedules. Enhance collaboration on household tasks and responsibilities through the shared to-do list feature.

TimeTree

TimeTree stands out as an excellent calendar-sharing app, perfect for coordinating events and schedules among various individuals, making it well-suited for families, friends, teams, and organizations. Renowned for its shared calendar feature, TimeTree enables multiple users to collaborate, edit, and access events in a centralized location.

The app also supports chat, so users can communicate directly within the calendar. Seamlessly discuss event details, share crucial updates, coordinate schedules, and even conduct voting on possible dates with TimeTree. Collaborate in real-time with family, friends, or colleagues, establishing a centralized hub for all group activities and events. Each calendar includes a chat room where users discuss event details and make decisions on potential dates or activities

Cupla

Tailored for couples, Cupla is a best-shared calendar app equipped with a remarkable array of features and a stylish design aimed at enhancing your relationship. It simplifies scheduling with your partner by syncing both calendars and presenting them in a unified view, reducing conflicts and ensuring better synchronization between you and your significant other.

Additionally, the app features a date planner, allowing you to establish goals for quality time with your partner. It conveniently compiles all shared events labelled as “dates” in a straightforward schedule. Cupla also provides anniversary and birthday reminders, ensuring you never overlook important dates.

Cupla serves as a comprehensive solution for all your romantic calendar requirements, offering a variety of features. It smoothly integrates with both your professional and personal calendars, supporting platforms such as Google Calendar, Apple Calendar, and Outlook. Link your to-do lists to the calendar for efficient tracking of tasks like groceries, chores, and travel plans. This app also enables communication through private chat, allowing you to send messages, photos, and videos and discuss upcoming events and to-dos with your partner.

Asana

Asana is well-known as a project management app. Still, it also has some calendar-sharing functionality with task tracking and event organization for teams. Asana’s calendar view provides a visual representation of tasks and deadlines, allowing users to easily grasp project timelines and milestones in a clear and intuitive format. It enables the assignment of due dates, priority setting, and the creation of task dependencies.

However, while Asana can get events on the calendar, it’s limited once it does. After a task is added to the calendar, it won’t automatically reschedule if priority levels or deadlines change. It can also end up making your schedule jam-packed with tasks if you’re managing a big to-do list, making it very difficult to find time for a new meeting. Asana’s own Google Calendar sync is also just one-way, so it doesn’t mark tasks as done bi-directionally. Fortunately, Asana integrates with Reclaim.ai, so you can automatically schedule your tasks in Google Calendar as smart events while keeping your schedule flexible for changes with a two-way sync between platforms.

Conclusion

Choosing the best calendar-sharing apps daily has become indispensable for modern-day scheduling and organization. From coordinating family events to managing work projects and personal commitments, it’s not unusual for our calendars to become unwieldy, especially when trying to fit other people into the mix. But with features like collaborative sharing, intelligent event suggestions, and seamless synchronization, these best calendar-sharing apps can help us stay organized and prevent anything important from slipping through the cracks. It helps us to focus more on work, emphasizes our scheduled dates, and reminds us if anything is left behind.